Breaking Bread for a Cause: How to Host a Fun and Successful Potluck Fundraiser

Bringing people together over food is one of the oldest and most heartwarming ways to foster community spirit — and it’s also an effective (and delicious) way to raise funds. 

For churches, community groups and local charities, hosting a potluck lunch, dinner or supper is an accessible and budget-friendly way to support a good cause while having a great time.

Here’s how you can make your potluck fundraiser a joyful and successful event.

What is a Potluck Fundraiser?

A potluck is a shared meal where each guest contributes a homemade dish. 

When turned into a fundraising event, attendees are either asked for a suggested donation or charged a small entry fee, with all proceeds going toward a cause. 

It’s an inclusive, community-driven approach that reduces catering costs and encourages participation.

Why Potlucks Work So Well for Fundraising

Low Overheads: No need to hire a caterer — everyone brings a dish, making it cost-effective.

Community Engagement: Everyone gets involved, from cooking to decorating to serving.

Cultural Variety: Guests can share dishes from different backgrounds, making the event educational and celebratory.

Family-Friendly Fun: Potlucks suit all ages and are easy to adapt to dietary needs.

Planning the Perfect Potluck Event

1. Choose a Theme or Occasion

Themes can add a touch of fun — think seasonal (Harvest Supper, Christmas Lunch), cultural (Mediterranean Mezze, Curry Night), or even quirky ones like “Recipes from Grandma’s Kitchen”.

2. Set a Date and Venue

Church halls, community centres, or even local schools often have spaces available at a low cost. Choose a date that doesn’t clash with major local events.

3. Create a Dish Sign-Up Sheet

To avoid twenty lasagnes and no desserts, provide a sign-up sheet that encourages variety — mains, sides, desserts, vegetarian options, etc.

4. Promote Your Event

Spread the word through posters, local newsletters, social media, and church bulletins. Don’t forget to share the cause you’re raising money for — people are more likely to support if they understand the impact.

5. Suggest a Donation or Entry Fee

You could charge £5-£10 per person or invite donations at the door. Alternatively, set up a “Pay What You Can” table to keep it inclusive.

Add a Dash of Fun

Host a Bake-Off: Invite friendly competition with small prizes for best cake, most colourful dish, or most unusual ingredient.

Raffle or Tombola: These are easy to organise and can boost your fundraising total.

Live Music or Local Talent: Invite a choir, folk group, or young musicians to perform.

Decorate the Space: Use bunting, candles, or handmade signs to add atmosphere without breaking the bank.

Top Tips for Success

Label All Dishes: Include name, ingredients, and allergy information.

Provide Takeaway Boxes: Sell leftovers for an extra donation.

Include Everyone: Ensure the event is accessible for people with mobility or sensory needs.

Say Thank You: Acknowledge contributors and volunteers both at the event and online.

Inspire Long-Term Giving

A potluck fundraiser isn’t just about the money raised on the day — it’s about building relationships. When people feel involved and appreciated, they’re more likely to continue supporting your work. Use the event to talk briefly about your goals, share updates, and invite people to your next activity.

Final Thoughts

Potluck meals are more than just a chance to eat; they’re a beautiful reminder that when everyone brings a little something to the table, it adds up to a feast — and in this case, a feast that feeds both bellies and a great cause.