How to Organise a Quiz Night at Your Pub, Café, Restaurant or Bar – and Raise Funds for Charity

Are you looking to add a lively and rewarding event to your venue’s calendar? 

Hosting a quiz night can draw a great crowd, boost sales, and – best of all – raise money for a good cause. 

Whether you run a cosy café, a bustling bar, or a welcoming pub, restaurant or a hotel, here’s how to pull off a successful charity quiz night that your guests will talk about for weeks.

1. Choose Your Cause

Start by selecting a charity that resonates with you, your team, or your customers. Whether it's a local food bank, a health-related charity, or a national appeal, make it personal. If you're unsure, ask your regulars or run a quick poll on social media.

Tip: Reach out to the chosen charity – they might offer promotional support or donate prizes.

2. Pick the Right Night

Midweek evenings like Tuesdays or Wednesdays tend to work well – they’re quiet enough not to disrupt weekend trade but still busy enough to attract interest. Avoid clashing with major events like big sports matches.

3. Plan the Format

Decide on your structure:

Number of rounds: Typically 5–8 rounds, with 8–10 questions each.

Topics: Mix general knowledge with themed rounds (e.g. film, music, sport, local history).

Bonus rounds: Include a picture round or music clips.

Tie-breaker: Always have a tricky final question just in case.

Optional: Introduce a fun twist like a “Beat the Bartender” round!

4. Set Entry Fees and Fundraising Goals

Charge a small fee per player or team (e.g. £2 per person or £10 per team), with all proceeds going to your chosen charity. You could also include a donation box or raffle on the night to boost fundraising.

5. Promote the Event

Advertise your quiz night across all your channels:

Posters and flyers in your venue

Facebook and Instagram posts/stories

Event listings on your website or local forums

Email newsletters

Mention the charity, prizes, and how people can book.

Pro tip: Add a QR code on posters that links to your booking form or event page.

6. Sort the Practicalities

Make sure you have:

Pens, answer sheets, and clipboards

A mic and speaker system (or good vocal projection!)

Tables arranged with space between teams

A scorekeeper or helper if possible

A running order with clear timings

7. Secure Some Prizes

Ask local businesses to donate items or vouchers in return for a shout-out on the night. Popular prizes include:

Bottles of wine or spirits

Gift vouchers

Free meals

Hampers or goody bags

Even “booby prizes” for the lowest-scoring team can add humour.

8. Host with Energy and Fairness

The quizmaster sets the tone. Be friendly, clear, and fair. A bit of banter can go a long way, but always keep things inclusive and light-hearted. Encourage teams to grab drinks and snacks during the breaks – it’s good for business!

9. Say Thanks and Share the Results

After the event, thank everyone who took part, especially donors and volunteers. Share how much was raised and post pictures from the night on social media. If you plan to run another quiz, tease the next date.

Final Thought

Quiz nights aren’t just great fun – they bring communities together and show that your business cares. Whether it’s your first time hosting or part of a regular calendar, a well-run quiz night can build buzz, fill seats, and make a real difference.

Boost Your Pub, Restaurant, or Café with a Quiz Night – and Support a Good Cause!

Running a hospitality business is all about creating experiences that keep customers coming back. One of the best ways to attract new visitors, build loyalty, and create a lively atmosphere is by hosting a quiz night. 

Not only does it draw in a crowd, but it also provides a fantastic opportunity to raise money for a good cause, further strengthening your community ties.

Why a Quiz Night?

Quiz nights are an excellent way to bring people together, offering entertainment and friendly competition. They encourage group visits, which means more customers enjoying your food and drinks. Regular quiz nights can help establish a routine, turning one-off visitors into loyal patrons. 

I have operated quiz nights in several venues and they were good fun and successful.

How to Set Up a Successful Quiz Night

1. Pick the Right Day and Time

Choose a quieter evening, such as a Monday or Wednesday, to boost footfall on typically slower nights. Start at a time that allows diners to enjoy a meal before the quiz begins.

2. Promote Your Event

Use social media, posters in your venue, press releases to local media and word of mouth to spread the word. Offer incentives like discounts on drinks or meals for quiz participants.

3. Create an Engaging Quiz

Make sure your quiz is fun, varied, and inclusive. Mix general knowledge with themed rounds (e.g., music, film, local history) to keep things fresh.

4. Encourage Team Play

Teams make the event more sociable and increase the number of attendees. Set a team size limit to keep things fair and manageable.

5. Offer Prizes and Incentives

Small prizes such as free drinks, meal vouchers, or a winners’ trophy add excitement. You could also offer a rolling jackpot for extra engagement.

Raising Money for a Good Cause

Adding a charitable element to your quiz night can make it even more appealing. Here’s how:

Entry Fees – Charge a small entry fee per person or per team and donate a portion to charity.

Raffles and Auctions – Run a raffle with donated prizes or auction off items to raise extra funds.

Donation Buckets – Have collection tins available for those who want to contribute more.

Charity Partnerships – Work with a local charity and promote their cause during the event.

The Benefits of a Quiz Night

Increased Footfall – More customers on quieter nights means a boost in revenue.

Stronger Customer Loyalty – A regular quiz night builds a sense of community and keeps people coming back.

Positive Brand Image – Supporting good causes enhances your reputation and attracts socially conscious customers.

Fun and Engaging Atmosphere – A lively quiz night creates a buzz that makes your venue the place to be.

Final Thoughts

A quiz night is an easy, cost-effective way to drive business while giving back to the community. Whether you run a pub, restaurant, or café, hosting a quiz can bring in new customers, encourage repeat visits, and create a great social experience. 

By incorporating a charitable element, you not only entertain but also make a meaningful impact. So, why not start planning your first quiz night today?